Tag Archives: Communication

The Ins & Outs of a Medical Office Assistant

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What Does a Medical Office Assistant Do?

Regardless of location, size, or specialty, every medical office needs a medical office assistant — and most often, they need more than just one. Despite the already large and consistently growing need for medical office assistants, there’s still some confusion about what these professionals do on a day-to-day basis. Let’s take a closer look at the everyday role of a medical office assistant.

 

What Is a Medical Office Assistant?

The first person to greet a patient when they enter a medical facility, such as a clinic or private practice, is almost always a medical office assistant. Sometimes referred to as medical office specialists, medical administrative assistants, or patient coordinators, medical office assistants essentially perform the tasks needed to keep a healthcare center functioning effectively. Helping to deliver the best healthcare experience possible, these professionals may handle everything from administrative assignments to clinical ones.

 

What Does It Take to Become One?

Multitasking abilities, strong organizational skills, exceptional communication, and attention to detail are all essential to a succeeding as a medical office assistant. These professionals must be up to date on the latest record-keeping technologies and able to quickly and accurately input information. While many locations only require medical office assistants to have earned a high-school diploma, certain facilities may require them to obtain CMAA certifications or RMA registrations.

What Are Their Day-to-Day Responsibilities?

Medical office assistants wear multiple hats. While their responsibilities will vary depending on which type of medical center they work at, there are some job functions that remain the same just about everywhere.

 

Once a patient arrives, for example, medical office assistants may help by:

  • Helping them check in
  • Taking vitals
  • Measuring height and weight
  • Recording contact details and medical history information
  • Escorting them to the examination room

 

In between assisting patients, medical office assistants perform a range of tasks, such as:

  • Cleaning and sanitizing equipment
  • Cleaning and sanitizing examination areas
  • Scanning files and transcribing records
  • Scheduling appointments
  • Billing patients and accepting payments
  • Receiving and sorting inventory, mail, etc.
  • Responding to emails

 

Starting Your Career as a Medical Office Assistant

The role played by medical office assistants is critical to healthcare facilities small and large. If you’re interested in becoming one and connecting to the clinics, hospitals, or other medical offices with opportunities that match your professional goals, join the HealthCare Support talent network. Our healthcare recruiters will help you put together a professional resume, find relevant job postings, and ace interviews. To take the next step in your healthcare career, contact HealthCare Support today at 407-478-0332.

 

Soft Skills to Look for When Hiring at Your Healthcare Facility

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Out of the many qualities that make a great healthcare candidate — quality education, relevant experience, and strong letters of recommendation — soft skills are perhaps the most overlooked. While these can’t be measured, graded, or certified like other skills, soft skills are essential indicators of how well a candidate will fit in your facility and excel in their position.

Whether you have some current open positions to fill or are looking for ways to improve the operations of your facility in the future, these are the soft skills to look for in potential employees.

What Are Soft Skills?

Hard skills are the trained techniques and knowledge that candidates accumulate over the course of their schooling, internships, and entry-level jobs. Soft skills, however, are the personal characteristics that candidates can also apply to their job, including professionalism, critical thinking, and creativity. While hard skills are specific to the individual duties of each professional, soft skills are useful to employees in any position, and they help to determine the way that an applicant will interact with members, patients, and associates of your facility.

Which Soft Skills to Look for in Applicants

You need to know that the next person you hire can perform, but you also need to know that they can successfully collaborate with your other employees, adapt to the ever-changing needs of your patients, and manage their time accordingly. Therefore, the top soft skills to look for when screening candidates include:

  • Communication — Whether it’s with a patient, third-party provider, or member of the same department, your employees must always clearly and professionally communicate.
  • Adaptability — Every patient, treatment plan, and medical claim are different from the last, which is why healthcare professionals must be able to adapt as needed.
  • Patience — Hiccups and holdups happen all the time in healthcare, which is why your future employees must be patient enough to provide excellent service at all times.
  • Time management — In the healthcare industry, workloads change on a daily basis. Therefore, it’s imperative that your staff can prioritize their daily and weekly tasks accordingly.
  • Teamwork — Being able to effectively collaborate within and outside of their own department is critical to the success of any healthcare employee.

Where to Find the Right Candidates for the Job

If you want to find candidates with not only the right soft skills, but also the right experience, education, and technical expertise for the job, partner with HealthCare Support. Our team of healthcare recruiters will find top talent for your open positions based on a range of factors. We’ll also use personalized skills assessment testing, screen each candidate with a multi-level system, and measure their performance with quality assurance calls. When you’re ready track down the best talent, call us today at 407-478-0332.